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ProcedureTo View Messages in a Folder

  1. Click your email address in the left pane of the Mail tab.

  2. Click the name of the folder you want to view.

    The list of messages within the folder appears. The Subject, date Sent or Received, From or To, and Size information is provided for each message.

  3. Click the subject of a message to view the text of the message.

ProcedureTo Create a New Folder

A folder inherits the permissions of its parent folder. Once you create a folder created, it is independent of the structural hierarchy. If access permissions for a parent or child folder change, the change does not affect access permissions previously assigned to the parent or child folder.

  1. Click your email address in the left pane of the Mail tab to access the Folders page.

  2. Select the radio button of the message folder that is the parent for your new folder.

  3. Click the New icon.

  4. In the dialog box, type a name for the new folder.

  5. Click OK to create the folder.

ProcedureTo Delete a Folder

  1. Click your email address in the left pane of the Mail tab to access the Folders page.

  2. Click the radio button left of the folder name to select the folder to delete.

  3. Click Delete.

  4. Click OK to confirm the delete.

ProcedureTo Rename a Folder

  1. Click your email address in the left pane of the Mail tab to access the Folders page.

  2. Click the radio button left of the folder name to select the folder you want to rename.

  3. From the Folder Actions drop-down menu, click Rename Folder.

  4. In the Rename folder to dialog box, type a new folder name.

  5. Click OK.

ProcedureTo Move a Message From One Folder to Another

  1. Click the name of the email folder that contains the messages you want to move.

  2. Select the message or messages that you want to file.

    • To select a single message, click its check box.

    • To deselect a selected message, click its selected check box.

    • To select all messages, click the Select All, Select All icon, icon. Click this icon again to unselect all messages.

  3. From the Move to Folder drop-down menu, select the new folder for your messages. Your messages are moved to the selected folder.

ProcedureTo Set Folder Permissions

You can share your folders with other users. Once you specify who has permission to access a folder, the user who was granted access permission must subscribe to the folder.

In the Folders page, shared folders appear in hierarchical order. The name of the folder's owner appears on one line, and names of the owner's shared and subscribed folders appear on subsequent lines.

  1. Click your email address in the left pane of the Mail tab to display the Folders page, or, click Manage Folders.

  2. Select the radio button left of the folder name to identify the folder you want to share.

  3. From the Folder Actions drop-down menu, select Share Folder to display the Share Folder page.

  4. Select the Enable direct delivery of email to folder check box to deliver mail directly to the user's shared folder.

  5. Enter the user ID of the person to identity who can subscribe to the folder.

  6. From the Permissions drop-down menu, select the appropriate permission for the user:

    Read Only. Allows users to view only messages in the shared folder.

    Read and Write. Allows users to read and modify contents of a shared folder. The tasks users can perform include moving messages from one folder to sub folders and delete messages.

    Read, Write and Manage Access. Allows users to read and modify the contents of a shared folder, create subfolders under a shared folder, delete a subfolder, and share a folders with others.


    Note - In the User column, Anyone includes all users with no permissions assigned to them. Use the drop-down menu to assign permissions to these users.


  7. To remove permissions assigned to a user, click Remove.

ProcedureTo Subscribe to a Shared Folder

When users in your corporate directory give you permission to access their folders, you can subscribe to them.

  1. Click the folder name to view the files saved in the folder.

  2. (Optional) Verify that the shared folder is available to you. To do so, point the mouse at the folder icon for the shared folder. A tool tip will display the access permissions granted to you for that folder. Access levels are Read, Write, and Manage Access.

  3. Click your email address in the left pane of the Mail tab to display the Folders page.

  4. Click the Subscribe icon to display the Subscribe to Shared Folders page.

  5. From the drop-down menu, select All Shared Folders and click Go to display a list of all private folders shared by other users in the organization.

  6. Select a Folder to subscribe to it and click Subscribe to add the folder to your list of shared folders.

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