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To Add to the Owner List
  1. Select the contact name from the Address Book or if known, enter the user ID of the contact.
  2. Click Add. The user ID is displayed in the Owners List.

    To remove a name from the Owners List select the user ID and click the Remove.

Time Zones

Click the Time Zones link, to go to the section on Time Zone. Here you can specify, if you want this calendar to have its own time zone.

  • Select “Use my default time zone” option, if you want this calendar to be displayed in your default time zone, set in the Global Options tab.

    or

  • Select a time zone for this calendar, from the drop-down list. The options available are North/South America, Europe/Africa, Asia/Pacific Rim.

    Select the appropriate time zone, from the list displayed.

    The number you see on the right indicates the offset in hours from GMT.

Edit Calendar Groups

The edit permission allows you to add and remove members assigned to a calendar group in the Edit Calendar Groups window.

To Edit Calendar Groups

  1. Select a calendar group, from the list of calendar groups displayed in the Manage Calendars page and click the Edit hyperlink.
  2. The Edit Calendar Group window appears.

    You can edit the description of the calendar group.

    You can add members to the Members List by:

    • Entering a group calendar name and clicking Add.

    • Selecting members of the calendar group from your personal and subscribed calendars list.

    • Searching for calendars and adding them to the Members List. For information on searching calendars, see Search for Calendars.

      You can remove members from the Member List by selecting the members from the Member List and clicking Remove.

  3. Click Save. The Edit Calendar Group window closes and the members list is updated.
Delete Calendar Group

In the Edit Calendar Group window, click Delete to delete the calendar group.

Manage Calendars

The Manage Calendars page displays calendars you have created, your calendar groups, and calendars you have subscribed to.

Select Manage Calendars from the Current Calendar drop-down list.

In the Manage Calendar page you can:

Subscribe to Calendars

You may want to subscribe to some calendars and have them available to you in your subscribed calendars list.

To Subscribe to Calendars

  1. Select Managing Calendars from the Current Calendars drop-down list on the top right hand side of the calendar page. The Manage Calendar Page is loaded.
  2. Click Subscribe. The Subscribe to Calendars window is displayed.

    In this window, you can search for the calendars you wish to subscribe to.

    To search for calendars and add them to the Selected Calendars list

    1. Enter the calendar name, calendar ID, or user ID of the owner of the calendar you are searching for in the text field.
    2. Click Search. The list of calendars matching the search criteria including their Names, Description and Owner details are displayed. A red tick mark appears beside calendars that have already been subscribed to.
    3. Select the calendars from the list displayed.

      You can once again search for other calendars, and select them. The calendars you had previously selected appear with a red tick mark beside them and are added to the Selected Calendars list.

      To remove calendars from the Selected Calendars list, click Deselect Calendars to remove all of them.

      or

      Deselect individual calendars. Deselected calendars will be removed from the Selected Calendars list when you search for more calendars.

  3. Click Subscribe to Calendar(s). The Calendars you have subscribed to appears in the Manage Calendars page under Subscribed Calendars and also in the Current Calendar drop-down list.
Unsubscribe Calendars

You can unsubscribe a subscribed calendar that appears in the in the Manage Calendars page.

To Unsubscribe from a Calendar
  1. Select Managing Calendars from the Current Calendars drop-down list on the top right hand side of the calendar page. The Manage Calendar Page is loaded.
  2. Select the calendar from the subscribed calendars list and click Unsubscribe.
  3. When a calendar is unsubscribed, it is removed from the subscribed calendars list within Manage Calendars and from the current calendar drop-down list.

View Calendars

You can view single or multiple calendars from the calendars list in the Manage Calendars page

To View Calendars

  1. Select Managing Calendars from the Current Calendars drop-down list on the top right hand side of the calendar page. The Manage Calendar Page is loaded.
  2. Select a single or multiple calendars from the calendars list, in the Manage Calendars page.
  3. Click View Calendars.
    • If you have chosen to view a single calendar, your calendar will be displayed in the last viewed view (day, week, or month).

    • If you have chosen to view multiple calendars, a “comparison” view of the selected calendars is displayed in the last viewed view (day, week, month), and the names of the calendar selected for viewing are concatenated to create a new calendar in the Current Calendar drop-down list. Every time you view multiple calendars, the previous multiple calendar name is replaced with the new one. At any point of time only one such calendar is maintained for the current session. This new calendar will not be available for viewing once you logout of your current session.

Create New Calendars

To Create a New Calendar

  1. Click New Calendar.
  2. The New Calendar window is displayed.
  3. Enter the following calendar details:

    General Information

    Share This Calendar

    Share Calendar with Specific Users

    Owners

    Time Zones

  4. Click Save to create the calendar in your Calendars list.
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